Bookkeeping for Independent Auto Dealers in Georgia
Books That Match Your Floor Plan, Your Lot, and Your Deals.
Dealer bookkeeping and floor plan accounting from a former Georgia State Revenue Agent. Every month your lender statement, your inventory, and your books tie out, so a floor plan audit is routine instead of a scramble.
Floor plan audit coming up?
Don’t Find Out You’re Out of Trust from the Auditor.
- Every floored unit matched to the lot and the lender statement
- Sold units paid off on time
- Curtailments scheduled before they’re due
Dealer services
Everything a Dealership’s Books Need, Beyond Basic Bookkeeping.
1
Floor Plan Reconciliation and Audit Prep
A monthly three-way match of your lender statement, the cars on your lot, and your books. Curtailment and aging schedules, and preparation before every floor plan audit.
2
True Cost and Profit per Vehicle
Reconditioning, transport, auction fees, and title costs added to each unit, so you see real gross profit per car.
3
Cash Reporting (IRS Form 8300)
Cash payments over $10,000 must be reported within 15 days. I track cash deals so nothing is missed, and flag payments split to stay under the limit.
4
TAVT and Title Fee Reconciliation
TAVT and title fees you collect from buyers matched every month to what you pass on to the county.
5
F&I Income and Chargebacks
Service contract, GAP, and lender reserve income recorded with a reserve for cancellations, so a chargeback doesn’t wipe out a month.
6
Buy Here Pay Here Accounting
Customer notes, payments, repossessions, and a reserve for bad loans, kept separate from your car sales.
7
Commission Payroll
Salesperson commissions and spiffs calculated from your deal records and run through payroll correctly.
8
Dealer Software to QuickBooks
Deals, inventory, and payments from your dealer management system posted to QuickBooks Online every month.
Systems and lenders
I Already Know the Systems You Use.
Dealer Management Software
- Wayne Reaves
- Other dealer systems: ask me
Floor Plan Lenders
- NextGear Capital
- Westlake Flooring
- Other floor plan lenders: ask me
Accounting
- QuickBooks Online (Level 2 certified ProAdvisor)
- Relay business banking
Product and company names are trademarks of their owners. Accur8ledgers is not affiliated with them.
Every Month
Your Monthly Dealer Close
1. Post the Deals
Sales, trades, and payments from your dealer software
2. Tie Out the Floor Plan
Lender statement vs. lot vs. books
3. Balance TAVT and Cash
Title fees, TAVT, and Form 8300 check
4. Pay Commissions
From the deal records, through payroll
5. Your Report
Gross per unit, aging, and cash position
How Dealer Engagements Work
Start here
Dealer Review
I review your books, floor plan statement, and inventory, then give you a written list of what’s off and a quote.
Monthly
Dealer Bookkeeping
The monthly close above, for a fixed monthly fee based on units sold, floor plan lines, F&I, and Buy Here Pay Here.
Catch-up
Cleanup and Audit Prep
Behind on the books or facing a floor plan audit. Quoted after your Dealer Review, and the review is credited.
Know Where Every Car and Every Dollar Stands.
I call back within one business day.